Privacy policy

DentalPilot stores account details, private career notes, saved items, and files you choose to upload. These are used only to provide your workspace. DentalPilot does not send them to employers, schools, or programs; the browser extension enters details into an employer's form only when you use it, as described below.

Do not enter or upload protected health information, including patient names, dates of birth, photographs, record numbers, or clinical records.

When you are signed in and open an employer's application from DentalPilot, the time is saved to your My journey with a history of your application status changes. Only you can see this history; it is not shared with employers.

Application details you add (contact details, mailing address, license, NPI and DEA numbers, education and experience) are stored privately to fill your application kits. DentalPilot does not send them to employers; you copy them into each employer's form, or the browser extension enters them when you use it. Background and attestation answers are never stored. Answers to other screening questions are stored only when you save them under Answers for auto-apply.

The DentalPilot browser extension works when you click it or start its auto-apply queue. It stores the DentalPilot address and a revocable token in your browser, sends DentalPilot the address of the page it works on so the matching listing can be found, and receives your saved application details to fill that page. With auto-apply it also downloads the résumé it uploads (your newest PDF under Documents, otherwise your newest résumé in CV & letters) and sends DentalPilot the wording and choices of the questions on each application page, never what is typed into the page, to answer them from your saved answers and to list new questions for you. Moving to the next step of an application saves your entries on the employer's site, as it would if you clicked it yourself. The extension never submits applications, never answers background questions, agreements or signatures, and chooses the form's “I don't wish to answer” option for self-identification questions only if you allow it. You can disconnect browsers under Profile → Application details.

Email reminders and new-opportunity emails are sent only when you turn them on in Profile. New-opportunity emails use your saved career path, preferred states and match settings; a log of sent reminders prevents repeats. Both can be turned off at any time.

Private files require your authenticated account and are served only as downloads, apart from the résumé your paired extension uploads with auto-apply. Administrators do not receive a web interface for opening user files.

You can export or delete your account data from your profile, including your application history, application details and email settings. Operational logs may retain limited security events without document contents.